How Well Does Your Ministry Secure Personal Data?
December 14, 2016
Churches—and other ministries, as well—commonly store a variety of personal information about their members and the people who support them. Mailing lists and donation records may be the most familiar repositories of personal information; however, the average church database is also likely to include Social Security numbers and payment card information.
Unsecured, this data could make church members vulnerable to criminals—putting church and ministry members at risk. What can you do to protect your members’ personal information? Start with these suggestions.
Improve physical security
How you and your staff handle information will go a long way to safeguarding the personal information you maintain about your members and your church or ministry.
- Shred documents with person information before throwing them away.
- Use secured mailboxes or a post office box to send and receive business mail.
- Ensure that you have a member’s permission before providing personal information about them. Even when a church or ministry member calls or emails asking for personal information they have previously provided to you, ensure that you verify their identity before releasing the information.
- Store all records in locked cabinets.
- Limit access to sensitive information.
- Train your office staff to protect the confidentiality and security of personal information.
- Lock your facility; set alarms.
Improve computer security
In today’s electronic age, your computer system can be a prime target of would-be hackers and other information thieves. Protect your system. If you can’t do it yourself, get the technical help you need.
- Find an established, reputable computer support company that comes highly recommended.
- Ensure that your operating system is always up to date. This is your first line of defense.
- Use virus and spyware protection—even if you have a one-computer office.
- Update virus definitions regularly and scan computers for malicious software.
- Install a dependable firewall.
- Encrypt your wireless network.
- Back up records frequently. Store backups in a secure, off-site location to protect your ministry from losing records to computer breaches and other events, including natural disasters.
- Change passwords frequently and limit access to select staff members or volunteers.
Never take protecting personal information lightly. The integrity of your administrative and financial practices is always worth the effort you take to maintain information security. By carefully managing your members’ personal information, you are not only exercising good business practices, but you also are protecting your church or ministry from crippling data losses, embarrassing public disclosures, and potential lawsuits.
- April 21, 2021
- Take Time to Review Your Ministry's Child Protection Plan
-
-
April is National Child Abuse Prevention Month. Though child abuse may not be something you could ever imagine happening within your ministry, sexual abuse of a minor is one of the top five reasons churches end up in court, according to Church Law & Tax. Studies also show that a child is much more likely to be sexually abused by a trusted adult than a stranger.
- March 16, 2021
- Prepare for Severe Spring Storms Now
-
-
When severe storms strike, they can produce high winds and tornadoes. Damaging winds can wreak havoc on your ministry’s property and to buildings. A high wind event can crash debris through your windows, strip your siding, down trees on your parking lot, peel shingles off your roof, and fling back the flashing.
- February 25, 2021
- Catalytic Converter Theft on the Rise: Protect Ministry Vehicles
-
-
Thieves are taking advantage of soaring precious metal prices. Take steps to protect your ministry’s vehicles and property.
- February 8, 2021
- Avoid Frozen Pipes as Temperatures Plummet
-
-
As temperatures plummet, the risk of freezing pipes soars. Frozen pipes can cause costly messes that could also put your ministry on hold while you clean up.
- November 23, 2020
- COVID-19 and the Christmas Season
-
-
Preparing for this Christmas season may require additional creativity, due to the uncertainty of what COVID-19 may bring in our local community.
- October 28, 2020
- Guidance for Ministries About Boy Scouts Bankruptcy
-
-
A mid-November deadline in the Boy Scouts of America’s (BSA) bankruptcy proceedings may have you wondering what the organization’s bankruptcy filing means for your ministry if you ever hosted or chartered Boy Scout Troops.
- October 1, 2020
- Applying for PPP Loan Forgiveness
-
-
Organizations that obtained Paycheck Protection Program (PPP) funding through the CARES Act can have their loans forgiven, turning them into grants. To qualify, each borrower must file a forgiveness application with its PPP lender, proving that it followed the rules. If your church, school, college, or camp meets all the criteria, 100% of its loan can be forgiven.
- March 30, 2020
- CARES Act: Churches Need to Apply Now
-
-
Learn about the CARES Act and two loans for which ministries may be eligible, since Congress authorized additional funding April 23.
- March 6, 2020
- Coronavirus in Your Ministry: Tips for Prevention
-
-
As concern over the dangers associated with the spread of a new coronavirus, COVID-19, spreads, our agency and Brotherhood Mutual want to keep you informed and provide best practices for managing the spread of this and similar illnesses at your ministry.
- January 29, 2020
- Hosting a Game Day Bash? Brush Up on Copyright Basics
-
-
The first Sunday in February is a big day for sports fans. In fact, many Americans view Super Bowl Sunday as a national holiday. Friends and families will gather this year to watch the big game, enjoy delicious snacks, and of course, critique the commercials that go along with game day.
- Are You Covered If You're Injured Overseas?
-
-
Recently, we learned about two major overseas incidents involving pastors on mission trips. The first incident involved a pastor being hit by a motorcycle while running. The second was a bus accident involving two pastors. The runner and one of the two bus passengers sustained extensive injuries.
- IRS Announces More Church Audits Regarding ACA Compliance
-
-
Last month, the IRS announced that its initiating hundreds of church exams to test compliance with the Affordable Care Act (ACA). While many provisions only apply to churches with 50 or more full-time equivalent employees (FTEs), even smaller churches could potentially violate provisions applicable to health benefit plans with as few as 2 plan participants.
- July 3, 2019
- Celebrate Safely This Independence Day
-
-
July 4th is synonymous with food, fun, and fireworks. If your church is planning an event this Independence Day, remember to keep a focus on safety, so that everyone can have fun.
- June 28, 2019
- Insurance is one of those things we forget about until we need it
-
-
National Insurance Awareness Day falls on June 28 this year to remind people everywhere that insurance is vital to their companies and ministries.
- May 13, 2019
- Protect Your People & Property During Hailstorms
-
-
According to the National Oceanic Atmospheric Administration (NOAA), hail causes about $1 billion in damage to crops and property each year. Prepare your ministry and people for hail this season.
- April 30, 2019
- Measles Cases Reach Record-Breaking Numbers
-
-
More than 700 confirmed cases of measles have been reported in the United States so far this year, making this outbreak the worst in decades.
- April 9, 2019
- Vehicle Registration Guidelines for Ministries
-
-
Do you use commercial vehicles that transport more than 15 passengers or carry cargo from one state to another as part of your ministry? If so, you are required to register with the Federal Motor Carrier Safety Administration (FMCSA) and obtain a USDOT number.
- March 25, 2019
- March 25-29 is Severe Weather Preparedness Week in Iowa & Nebraska
-
-
As winter turns to spring, we’re also in for a turn in weather. Lightning, strong winds, flash flooding, hail, or tornadoes could quickly strike your ministry. The National Weather Service has designated March 25-29, 2019, as Severe Weather Preparedness Week in Iowa and Nebraska.
- June 1, 2018
- June Is National Safety Month - Week 1: Emergency Preparedness
-
-
The National Safety Council has designated June as National Safety Month, so we want to make sure your ministry is doing everything it can to protect its people, property, and programs. Each week in June, we’ll tackle a different topic. Up this week: Emergency Preparedness.
- April 18, 2018
- Collect Online Donations? This New Scam Targets You
-
-
There’s a new scam in town, and ministries and other organizations collecting donations are the primary target. If your ministry collects tithes or donations, you could be targeted by scammers practicing donation overpayment fraud.